Information for paper presenters
Please see the online programme for details of the date and time of your presentaton.
• Please ensure slides are produced in either Keynote or PowerPoint no other format will be supported.
• Please ensure slides are sized to 16:9 ratio and no other size.
• If you can - be brief (as a guide no more than 6 bullets/points per slide) – if you need to include more detail create a hand out. Presentation slides should be thought of as aids to what you are saying on stage. Try not to replicate word for word – expand on the points in your spoken presentation. This will engage your audience more.
• Use appropriate fonts: think big (min. 24pts) and think clear (sans-serif or Arial). If possible, test your slides in advance: run the slide show in ‘presenter mode’ – stand approx. 8ft from your screen and see if you can read the slides. If you can’t you will need to consider the design of your slides.
• Use appropriate colours: not too bright, high contrast, consistent. Remember that what looks good on your monitor does not necessarily look good on the big screen.
• Create contrast using font size and colours.
• Please ensure that all video is either native WMV for PowerPoint embedded files or .mov for Keynote embedded.
If you have any questions regarding producing your slides for the conference, please email Tom Dalgarno at Tom@productionpeople.org or call 0333 121 5123.
The speaker’s first concern is obviously to get the message over. You can also improve the discussion by prior communications with the Chairmen of the session.
1) You should contact the Chairmen prior to the session commencing and give them some idea of any contentious points that may emerge for discussion. You may tell the Chairmen of some points which you plan to leave out of your presentation but would like brought up in discussion – either by the Chairman or by other members of the audience by pre‑arrangement.
2) Practice before an audience, if possible, especially to adjust timings.
3) Before the session, you should acquaint yourself with the audio‑visual arrangements.
4) Time‑keeping will be strict. The speaker will be warned by the Chairmen (by hand signal or warning light, if available) when he has 1 minute left. If he over‑runs, another signal will be given and, if necessary, the Chairmen will come over to speak to the speaker. Finally, the AV will be switched off.
5) Technique of presentation is obviously a personal matter but some guidelines which are usually applicable are:
- Start your paper by talking to the audience directly. This helps establish rapport before the lights go out and the presentation commences.
- Do not have an introduction; the audience is knowledgeable and will rarely need an introduction. Please start you talk with the title of the talk and then the aim of the study.
- Avoid reading if at all possible. Use brief notes if absolutely necessary.
- Speak slowly and distinctly.
- Use as few slides as possible. Printed slides should contain few words and diagrams should be simple. Explain where necessary and give time for the audience to get the message. Clinical slides should be of good quality and should make a point. If double projection is used, use only where helpful to show different views, pre‑ and post‑operative pictures or diagrams to explain clinical slides on the other screen.
- Make sure that the main conclusion is emphasised.
6) In discussion remember exactly what is being asked (making notes if necessary) and answer the question directly. Do not make extra points unless discussion is floundering and then only through the Chairmen.
When possible senior authors should be present when papers are being presented.