If you are interested in booking an exhibition stand at this event, please complete this booking form and return to: firstname.lastname@example.org
Please note, no booking will be confirmed until payment is made in full. Bank details and invoices will be provided upon receipt of your booking form. Places are allocated strictly on a 'first paid, first served' basis.
The BSSH Spring Scientific Meeting is taking place on 3-4 May 2018 at the Hilton Hotel Cardiff, Kingsway, CF10 3HH
The exhibition will be held in conjunction with the conference and will be open throughout Thursday 3 and Friday 4 May 2018.
The meeting will be held in the Victoria Suite at the Hilton Hotel in Cardiff. The Victoria Suite has direct access to the meetings lounge to ensure maximum contact between delegates and exhibitors.
Exhibition space is purchased as ‘space only’ and two stand sizes are available.
2m x 1m - £800 + VAT
3m x 1m - £1,150 + VAT
Stand fee includes:
-Complimentary lunch and refreshments for 2 representatives per company
-List of participants (on meeting app)
-Company information included in conference guide and on website
-Access to a power point
-Table and chairs if required
If you would like to discuss additional sponsorship options, or have any other questions please contact email@example.com or call 0207 831 5162.
BSSH Exhibition Terms and Condition
If an exhibition space has to be cancelled, the following conditions will apply:
- More than 6 months prior to the conference: a cancellation fee of 20% of the exhibition fee will be payable
- 1-6 months prior to the conference: A cancellation fee of 50% of the exhibition fee will be payable
- Less than a month prior to the conference: A cancellation fee of 100% of the exhibition fee will be payable.
Places are allocated strictly on a first come first served basis.
The exhibition space has been carefully planned to allow the maximum number of companies to exhibit. It is imperative therefore that your stand does not exceed the size allocated to you. If your company arrives at the meeting with a larger stand, you will be asked to dismantle any part of the stand, which encroaches to the detriment of a neighbouring site. No electrical extension leads are available at the venue and all companies must provide their own
Spaces between the exhibition stands must be kept free. No fittings, fixtures or signs of any nature are to be attached to the walls or fabric of the building and all stands must be free standing. Firms displaying heavy pieces of equipment must take adequate measures to protect floors from the damage.
Loss or Damage
Neither the venue nor BSSH can be held responsible for loss or damage to the exhibitors' stands or property. Obtaining the relevant insurance is the sole responsibility of each exhibitor. The organisers reserve the right to alter the exhibition layout without prior notice. Applications received for space, and then confirmed, imply complete acceptance of the above conditions. If any matters or disputes arise, the decision of the Honorary Secretary is final.